Capture by Photo

The whole idea of Rental Command is the computer does the typing for you. Instead of keying in a receipt, you take a picture of it and confirm what the app read. This is the single most useful thing you can do from your phone.

What to photograph

Anything you'd otherwise type up:

• Receipts and bills → become an expense.
• Rent checks and payment slips → become a payment.
• Invoices from a vendor → become an expense (and can attach to a property).
• Leases → become a lease record.

Hold the phone steady, get the whole document in frame, and make sure the amounts and dates are readable. A clear, flat, well-lit photo reads far better than a crumpled one.

How it works: photo → draft → confirm

1. Open Scan a Document and choose what you're scanning (Receipt / Bill, Rent Check, Maintenance Request, or Lease).
2. Take the photo (or pick one from your camera roll).
3. The app uploads it and reads it. You'll see "Reading your document…" for a few seconds.
4. It opens a draft with the fields it found filled in.
5. Check the fields, fix anything that's wrong, and tap Confirm.

Nothing is saved as a real record until you confirm. A draft is a safe halfway point — you always get the final say.

Reading the confidence chips

Next to the fields it filled in, the app shows a small confidence indicator — how sure it is about what it read. A high-confidence field is very likely correct; a lower one is worth a second look. Use the chips as a guide for where to focus: skim the confident fields, double-check the unsure ones.

Fixing a field before you confirm

If something is wrong — the amount is off, the date is misread, or it picked the wrong property — just tap the field and edit it, the same as filling in any form. Then tap Confirm. The corrected values are what get saved.

For receipts you can also mark it already paid or an unpaid bill, and attach it to a property. For a rent check, pick which lease the payment is for. The draft tells you what it still needs from you.

If the photo can't be read

If a photo is too blurry or dark to read, you'll get a clear message rather than a wrong guess. Retake the photo in better light, or type the record in by hand. You can also reject a scan you don't want — it won't create anything.

See also

• Voice notes — speak a maintenance issue instead of photographing it.
• Running the business from your phone — the everyday jobs, step by step.