How Scanning Works
The flagship scan-to-draft-to-confirm flow that turns documents into records without typing.
Scanning is the heart of Rental Command. Instead of typing a record, you hand the app a document and it does the data entry. The pattern is always the same three steps: scan, draft, confirm.
1. Scan
You capture the source however is easiest:
- Photo or PDF of a receipt, bill, rent check, or lease.
- A voice note describing something (great for maintenance on the go).
You tell the app what kind of document it is — Receipt/Bill, Rent Check/Payment, Maintenance Request, or Lease Agreement.
2. Draft
The app reads the document and pulls out the details — vendor, amounts, dates, line items, lease terms, and so on. It does not create a record yet. It creates a draft with every field filled in for you to check.
Each field shows how confident the app is. Anything it's unsure about is flagged as medium or low confidence so you know where to look first. The draft sits in your scan list with a status like Processing, then Ready to review.
3. Confirm
You open the draft, glance at the fields, fix anything that's wrong, and click Confirm. Only then does the app create the real record — an expense, a payment, a work order, or a lease.
If a document came through garbled, you can Reject it instead, and it's cleared from your list.
Why it works this way
You stay in control — nothing hits your books until you approve it — but you skip the tedious typing. See Scanning documents, Voice notes, and Reviewing drafts for the step-by-step details.